Managing Your Microsoft 365 Calendar Visibility with MORPC Members

Sent: Friday, March 15, 2024 10:31 AM

Type of the Notice: Managing Your Microsoft 365 Calendar Visibility with MORPC Members

Level of Impact: Low

Urgency Level: Low

User Action Required: By default, Microsoft 365 calendars are set to view “Free/Busy” time.  Free/Busy is being aware that another person has an appointment at a certain day and time.  Please know that each user is required to follow the steps below to share event details displayed on their calendar.

Purpose: This is to provide enough visibility on calendar events instead of showing Free/Busy

Details: Manage Calendar Visibility Via the Microsoft 365 Portal

To change the level of detail shared on your calendar in Microsoft 365, please follow the steps below:

1. Go to https://www.office.com and login with your full email and password.
2. Once you are logged in and you arrive at the home page, click the Apps button on the left pane to view the calendar option. (Figure 1)
   
   Figure 1:
   
3. Click on all apps to display all applications if you don’t see the calendar app. If you do see the calendar app please do skip to step 4.

4. Click the Calendar tile to open the Calendar app. (Figure 2)
   
   Figure 2:
   
5. When you have your Calendar open, click Share on the top-right corner. (Figure 3)
   
   Figure 3:
   

Note:

If you have multiple Calendars, click the Calendar Name you wish to change the permission level for.

6. When the Share window appears, change the level of access for the people in my organization to ( can view all details) from the drop-down menu.

This should allow users within the organization to see details of the meeting and not just show your calendar as busy as currently set by default.

Figure 4:

 

Please do not hesitate to reach out to me or any member of the IT team should there be any further assistance needed regarding this Service Notice.